Charity & Non-Profit Accounting Software

Form 990 is the annual tax form that tax-exempt (e.g. 5013) organizations are required to file each year to remain compliant with the regulations and requirements set by the IRS. This nonprofit accounting statement breaks down the operating, financing, and investing activities to show how cash moves at the organization. You can easily see how your nonprofit uses the funding it receives from fundraising, grant seeking, and other revenue streams by analyzing this statement. Your nonprofit’s statement of cash flow shows how funding and cash moves in and out of the organization. It allows you to gauge how much is available to pay your expenses at any given time.

For example, large office supply items like chairs or phone chargers are check-only, while pens, notebooks, and envelopes are available for cash. Every time someone receives petty cash, a voucher with the amount taken should be signed and placed in the box. If there was a receipt issued for the purchase, that should be attached to the voucher. When the cash in the box is running low, the sum for the vouchers should be calculated and a check should be written for that amount. This system will help keep track of the petty cash movements for your general ledger. The accrual method is best for organizations with larger amounts of funding, paid employees, and is seeking donations or grants from foundations or the government.

Bank Reconciliation for Nonprofits

Get 25% off Xero and see our accounting software work wonders for your nonprofit or charity. More and more nonprofits are operating and/or expanding internationally. N – This key financial statement (which we’ll discuss below) is called the BALANCE SHEET in a for-profit business. Some nonprofits will use the for-profit terminology to keep things simple, but the official nonprofit name for this report is the Statement of Financial Position. Under cash accounting, you would show the revenue in September and the expenses in October. You would show a large “gain” in September and large “losses” in October and November. They include anything you pay for, from rent to payroll to purchasing supplies.

Understanding the key aspects of accounting will help your nonprofit better recognize the financial situation of your own organization. Many brand-new organizations take this approach and simply allow their executive director to take on all financial responsibilities for the organization.

How is nonprofit accounting different?

Is known and loved by many specifically for its polished, no-fuss desktop and user-friendly interface. It has an impressive suite of core features including billing and invoicing, collections, cash management, fixed asset management, and even nonprofit accounting payroll capabilities. It increases transparency among your organization and supporters. Some prospective donors will search for your Form 990 to be sure your nonprofit is effectively using your funding before they make a contribution.